Clay's Blog

Authorization for Expenditure (AFE) is added in the project module in release R2023 available in February 2023. The process of AFE is outside of Calem. AFEs including approved totals are stored in Calem for tracking cost in purchase orders (PO). 1. AFE An AFE is identified by an AFE number (AFE #). It is referenced in projects, ...

In the coming release of Calem R2023 one can assign buyers to vendors. Calem will auto-fill buyers based on the buyer assignment.  Menu path: Purchase | Open | Vendor BuyerVendor site and Buyer are requirement for an assignment.The Site column is the PO site. It is optional.Set a site for a buyer to be for a PO site.Leave the site empty for a ...

The Classic Mint theme is available in the coming release of R2023. The goal is to allow users who are familiar with the Classic theme to have the same experience with the Mint theme. Here are the key points for the Class Mint theme: It has the advantage of the screen layout of the Classic them and the modern look of the Mint th...

Asset lifespan alerts are available in the coming release of Calem R2023. Work orders may be created at lifespan points such as 80% and 100%. For instance, when an asset exceeds its lifespan (screenshot below), a high priority work order may be created to alert maintenance supervisors.  1. Define Lifespan Alerts The first step is to ...

 The timeline view of assets is available in the coming release of Calem R2023. It provides a quick overview of an asset. It is available for all themes: dark, mint, and classic (screenshots below). A timeline view includes the following components. A headline of the tag number, priority, status and the short note.% of lifespan based on the li...

The timeline view of work orders is available in the coming release of Calem R2023.  It provides a quick overview of a work order. It is available for all themes: dark, mint, and classic (screenshots below). A timeline view includes the following components. A headline of the order number, priority, stat...

It is intuitive to display an asset image when viewing an asset. An image can be uploaded by the menu "Attach Photo" in the asset form.  1. Drag and Drop Not Practical Calem provides a drag and drop screen to add more than one image and file to Calem as shared docs (see this blog), or as attachment to an object (asset, inventory, etc).  H...

Work orders can be generated by meter readings based on meter triggers in Calem. In the coming release of Calem R2023 saved queries "Meter Triggered" are provided to identify them. You may build your own saved searches by the use of "Meter Triggered" checkbox added in release R2023. Show "Meter Triggered" column in a work order list. The colum...

In the coming release of Calem R2023 one can upload files at the work order creation screen.  The feature is available to the creation screens of Work Orders, Service Requests, and Changes from web. In Calem Mobile the feature is available for Work Orders and Service Requests.Previously, pictures and files can be uploaded after ...

It was Friday and the last working day of the year of 2022, the home page of Calem website (1st screenshot below) didn't show. Instead, a red warning blocker (2nd screenshot below) showed up when visiting Calem website (calemeam.com). The red blocker page also showed when visiting Calem cloud service such as demo....

Multiple MAP APIs are available in the coming release of Calem R2022g in December 2022. They include Google Maps, Esri ArcGIS, Open Street Maps and Floor Plans. Work orders, assets or locations can be visualized in various maps configured in Calem.  The screenshot below shows work orders as markers and its clusters in an Ar...

1. WO Scheduling Status WO scheduling status is refactored in the coming release of R2022f. It is a colored field in Open WO List. One may use this field to review and schedule/assign work orders. The scheduling status is "Scheduling" in a work order list.The status takes a value of "Fully" (fully scheduled); Partially (partially scheduled); "None"...

A prompt for potential duplicate service request is added when an SR is added manually. Open SRs with matching asset/location and category are potential duplicates and will be listed if found. The feature of duplicate check is available for work orders and inventory items. Click "No Duplicate" to tell Calem it's not a duplicate. A ne...

Floor plans are a feature in Calem. It is a great tool to visualize maintenance objects in indoor and outdoor facilities. For instance, a manufacturing plant may be digitized with floor plans. A digitized floor plan is presented as a map with markers of maintenance objects. The screenshot below shows a floor plan with work order markers. ...

Charts in dashboard and home pages are great excepting that it might take a little to show them depending on your data set sizes. Cache is used to make them shown instantly most of the time. A chart is calculated and cached if it is not present or expired.A cached chart expires after a period of time (up to several hours).A...

There are options to manage asset spare parts, or bill of material, in Calem: by asset, or by asset item, or by both. By Asset - each asset has its own spare parts.By Asset Item - asset spares are managed under asset items.By Both - both lists are maintained out of the box based on the part usage. 1. When to Choose Spare Part by Asse...

Owner groups allow fine-tuning access to assets/locations, and their related objects including work orders. They can be configured at assets and locations for maximum flexibility. The feature of owner group by location simplifies owner group management when assets in a location are of a same owner group. Checkbox "Set Owner Group" of the&...

Asset description is not available in operational work order lists (Work Order | Open | WO Lists) for efficiency. In the coming release of R2022e asset description is available in work order report lists (Work Order | Report | WO Lists). For instance, the screenshot below shows asset description in "All WO (Time Requested)" report. A...

Finding a menu is available in the coming R2022e release. It allows a user to browse and search, in a menu tree, all the menu of the login profile. The menu tree is popped up by clicking the logo image (the 1st screenshot below). It can be expanded, collapsed, or scrolled. Entering a key (or a partial key) filters the tree&...

Finding a field may come handy when you are working with a form with many fields. Fortunately, the function is available in browsers. For instance, pressing control and letter F key (Ctrl + F) at the same time launches a search box in Chrome (screenshot below). Type a field name "category", the browser will highli...