Clay's Blog

These are the official blogs about CalemEAM.
Clay Li

When to Use WO Summary KPI by Categories


​Work Order Summary KPI provides a monthly view of work orders and completion rates. See this blog for more information. In the coming release of R2019c work order categories can be used to filter the KPI for the following use case: Maintenance department is interested in the performance of maintenance work orders. There might be work orders that a...
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Clay Li

How to Implement 2-Factor Login by Email


Two factor authentication (2FA) is available in the coming release of R2019c. The user is authenticated by username and password first, a code of 6 digits is sent to the email address of the user account, the code must be entered to log into Calem. 2FA is not enabled out of the box. Admin of Calem can enable 2FA at system level or user level.&...
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Clay Li

How to Use Item Revision in Calem


Item revision is introduced in the coming release of R2019c. It is used to track the latest revision of an item. It is defined at global items and copied to site items. It is copied over to the lines of requisition and purchase orders It is not tracked in inventory stock. It is not used in inventory transactions. To track stock with revisions ...
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Clay Li

When to use Asset Item in Calem


​An asset item represents a group of identical assets. It can be the manufacturer catalog number or part number for an equipment. In cases the catalog or part numbers are not available one may define it by the make and model of an equipment. The advantages of asset item include: The asset item number allows one to manage an asset as inventory....
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Clay Li

New Work Order KPIs in R2019c


​New work order KPIs have been introduced in coming release of Calem R2019c: Work order past dues Work orders due this week/month, and next week/month Work orders released but not assigned Personalized KPIs are provided for login users 1. Summary KPIs: Past-Due, Due and UnAssigned A manager can use the summary KPIs to prioritize past-due work ...
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Clay Li

How to Implement Password Change Policy in Calem


Password change policy is introduced in the coming release of R2019c.  Administrators can activate a system wide policy to enforce password changes by a time interval. For instance, all users must change their passwords every five months.  When a user is authenticated from the login screen Calem compares the password change poli...
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Clay Li

How to Use Q-R Code with Calem


Q-R codea are two-dimentional barcodes and can be used just like stardard (one-dimentional) barcodes. Here are the steps to use Q-R codes with Calem. Step 1. Print Q-R Codes and Attach to Assets or Inventory Parts This step is done with your barcode printers supporting Q-R codes. For instance, to use Q-R codes with assets in Calem, use Ca...
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Clay Li

How to Do Inventory Physical Count in Barcode Module


Inventory physical count transactions are performed to synchronize stock quantities in Calem with storerooms. In the coming release of R2019c users can set stock quantity and change bin in a single physical count transaction in barcode module. Prior to R2019c a bin change has to be done with two physical count transactions: a) Transaction 1: set th...
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Clay Li

How to Set up Daily KPIs of Work Orders


Daily and monthly key performance indicators (KPIs) of work orders are created in real time in Calem. They are available from dashboard or analysis module: Menu path: Dashboard | WO SLA (created and completed); WO PM/EMS (preventive vs emergency); WO Misc (created by sources). Menu path: Analysis module | WO Analysis Analysis module | WO ...
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Clay Li

How to Manage Equivalent Spare Parts


A spare part may have equivalent ones that can be used in place of the spare part in case of shortage. Enhancements have been made to the management of equivalent parts in the coming R2019c release schedule for July 2019. 1. Define Equivalent Parts Equivalent parts can be defined in bulk from either site inventory or items forms. Men...
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Clay Li

How to Tune MySQL with MySQLTuner

Calem uses MySQL as its database. For customers using Calem Cloud Services the database tuning is handled by the Calem Support Team. Using MySQLTuner to set optimal settings of MySQL helps handle larger data sets and prevents Calem from slowdown. For customers with on-premise deployment of Calem the database turning may be ...
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Clay Li

How to Enable Instant Search for Free Text Search


Free Text Search is a convenient tool for filtering data in the list view. Simply enter a text in the free text search box to filter a list . All text fields (such as notes and descriptions) including customized fields and selective lookup fields (such as asset number, item number) are filtered.  Instant search is turned off by defau...
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Clay Li

Calem Integration Part IV: How to Subscribe to Data Changes in Calem


Data change events and subscription are available in Calem Enterprise R2019b.  Administrators can register 3 rd -party applications as listeners in Calem. These listeners are notified when records are changed in Calem. ​Data change subscription and  Calem REST API enable customers to build two-way integration with Calem. This blog di...
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Clay Li

How to Manage Asset Deployment in Calem


In the coming release of Calem Enterprise R2019b inventory checkout transactions have been extended to include checkout to a location or a project directly. Prior to R2019b checking to a location is done by checking out to a work order. The process to deploy an asset is: Receive an asset to inventory from a vendor Menu path: Inventor...
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Clay Li

How to Manage Documents for a Project


  In the coming release of Calem Enterprise R2019b, a "Document" tab is added to the Project module to track documents for the project. The steps to record docs for a project are: Create a project record (Menu path: Project module | Project List | Create) Save the record, the project form is shown for the record just create...
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Clay Li

How to Manage Documents for an Audit


​In the coming release of Calem Enterprise R2019b, a "Document" tab is added to the Inspection module to track documents used for an inspection or audit. The steps to record docs used in an inspection are: Create an inspection record for an annual inspection or audit (Menu path: Inspection module | Inspection List | Create) ...
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Clay Li

How to Group Document by Class (Categorization)


​Documents are files or hyperlinks uploaded to Calem Enterprise. They are managed from Doc module | Document List.    1. Doc Class Tree Document class can be defined with "Doc?" flag checked. Assign document class to docs to group docs and view them from the doc class tree. Menu path: Doc module | Doc Class Tree The tr...
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Clay Li

Smart Lookup in Calem Enterprise R2019a


Smart lookup is introduced in Calem Enterprise R2019a. It reduces one mouse click when looking up certain values. It is activated when using lookup button or menu to pick a lookup value. Let's walk through an example to see it in action. A work order can have planned parts When checking out parts from a work order the lookup screen of the inve...
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Clay Li

How to Upgrade to PHP 7.2


In the coming release of Calem Enterprise R2019b, the support of PHP 7.2 will be included. Customers of on-premise implementation can download the release when it is available (planned for May 2019). The release source archive will have "php72" in it such as "CalemEnterprise_2019_ioncube.php72.tar.gz" here (customer account is required).&...
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Clay Li

Limit Editing to Approved Changes


Change management can be implemented in Calem Enterprise - see this blog . A change is created, pre-approved, reviewed, approved and executed. In Calem Enterprise release R2019a editing is limited to change owner team and manager team once a change is approved. This is to prevent unwarranted modification to approved changes. A p...
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