Inventory Tip: Physical Count for Serialized Parts

Serialized parts are tracked individually in inventory by serial numbers. Physical count transactions may be used to add serialized parts in inventory. A transaction can be done individually (Inventory | Transactions | Physical Count). Alternatively, the transactions can be done in batch by excel file upload (Inventory | Transactions | Import Physical Count). 

The following is a screenshot of physical count transaction (for one part):

• Select "Serial in stock" to add a serialized part in inventory.
• Click "Save" to move to next screen (see next screenshot).
• Enter a "New serial", item number (or codification), and a bin where the part is stored.
• Click "Save" to commit the physical count transaction.
• If you are using an existing serial number, do not enter "New serial". Instead, populate "Serial in system", or look up one from the serial registry.

The transaction "Physical Count/Move (Quick)" (at Inventory | Transactions, or Barcode) does not work all the time for serialized parts. It will be addressed in the coming release of Calem R2026b (April 2026).

 Additional Resources

• Physical Count Planning: Storeroom Areas
• How to Do Access Control by Roles (Group Design for Module Access)
  
• How to Barcode with Phone/Pad in Calem
• Calem Barcode for Physical Count
• Calem Barcode with Windows 10 Touch PC
• How to Implement PM Checklist
• Inventory Training
• User Guide and Admin Guide (customer account required)
  
• Calem Enterprise Training Site
  
• Calem Enterprise Blogs
  
• Calem Enterprise demo